OCS Parent/Teacher Organization

The OCS Parent/Teacher Organization (PTO) is made up of parents, like you, who give their time and talents for the betterment of our children. The OCS PTO sponsors many events and activities throughout the year. Please consider volunteering, and becoming a part of one of the many events planned. This is a great way to meet and know other parents. All OCS families are encouraged to join.

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Duties of the Executive Committee

  • Carry out such business as may be referred to it by the membership of the organization;
  • Create a budget for the upcoming year and present at the first General Membership meeting of the school year;
  • Create a OCS PTO calendar of events for approval by Odyssey Charter School Head Master;
  • Determine amount of dues to be paid by members;
  • Appoint standing and special committee chairs and members;
  • Create special committees, as needed;
  • Approve the work of the committees;
  • Present a report at the general membership meetings;
  • Approve payment of routine bills within the limits of the approved budget;
  • Act in emergencies between meetings of the general membership.

President

  • The President shall be a member of the Executive Committee.
  • The President shall preside at all PTO meetings.
  • The President shall represent the PTO at all necessary meetings.
  • The President shall serve as an authorized co-signatory, along with the Treasurer, Business Manager and Head Master, of all PTO checks.
  • The President shall coordinate the work of the officers and committees of the organization in order that the objectives may be accomplished.
  • The President shall perform such other duties as assigned by the organization.
  • The President shall be designated, by mutual agreement, as the primary contact for the administration.
  • The President shall be the ex-officio member of all committees.
  • The President consults with officers and chairs before each meeting to ensure the details of the meeting are ready as planned.
  • The President shall prepare, in advance of all meetings, a complete agenda, showing the order of business to be discussed.
  • The President shall inform the Secretary of the Executive Committee and General Meeting schedule.
  • The President delivers to successor, all books, papers and correspondence pertaining to the office of the President.

Vice President of Administration

  • The Vice President of Administration shall be a member of the Executive Committee.
  • The Vice President of Administration presides at meetings in the absence of the President as agreed upon by the Vice President of Membership.
  • The Vice President of Administration represents the President, upon request as agreed upon by the Vice President of Membership.
  • The Vice President of Administration assumes the duties of the President, in the event of the Presidentís resignation until the position is filled according to the by-laws as agreed upon by the Vice President of Membership.
  • The Vice President of Administration acts as an aide to the President and assumes responsibility for duties assigned by the President or the Executive Committee.
  • The Vice President of Administration delivers to successor, all books, papers and correspondence pertaining to the office of the Vice President of Administration.

Vice President of Membership

  • The Vice President of Membership shall be a member of the Executive Committee.
  • The Vice President of Membership presides at meetings in the absence of the President and the Vice President of Administration.
  • The Vice President represents the President, upon request as agreed upon by the Vice President of Administration.
  • The Vice President of Membership recruits and manages the volunteer schedules for the PTO events throughout the year.
  • The Vice President of Membership has, on hand for reference, a list of membership.
  • The Vice President of Membership keeps members motivated to be an active part of the PTO.
  • The Vice President of Membership delivers to successor, all books, papers and correspondence pertaining to the office of the Vice President of Membership.

Recording Secretary

  • The Recording Secretary shall be a member of the Executive Committee.
  • The Recording Secretary shall document all business transacted at each meeting of the organization, as well as meetings for the Executive Committee.
  • The Recording Secretary shall be responsible for the minutes submission to the web master for posting.
  • The Recording Secretary has, on hand for reference, a copy of the by-laws, standing rules, agenda, minutes of previous meeting, current PTO procedures and forms and list of committees.
  • The Recording Secretary shall preside at meetings in the absence of the President and Vice President.

Correspondence Secretary

  • The Correspondence Secretary shall be a member of the Executive Committee.
  • The Correspondence Secretary reminds all members (via email) about PTO meetings.
  • The Correspondence Secretary conducts the correspondence of the organization.
  • The Correspondence Secretary is responsible for providing information to the school for a monthly newsletter. If the school does not wish to publish a newsletter and the PTO would like to, the Corresponding Secretary will be responsible for the content of a PTO newsletter.
  • The Correspondence Secretary is responsible for updating the Communications Procedures and providing a copy to Administration and the PTO Communications Coordinator.
  • The Correspondence Secretary sends out notices of Executive Committee and general meetings.
  • The Correspondence Secretary shall update all social media and website activity on behalf of the PTO.
  • The Secretary shall preside at meetings in the absence of the President, Vice President and Recording Secretary.

Treasurer

  • The Treasurer shall be a member of the Executive Committee.
  • The Treasurer keeps an accurate and detailed account of all income and expenses of the PTO.
  • The Treasurer provides a monthly report and the reconciled checkbook to the Odyssey Charter School Business Manager.
  • The Treasurer submits a written statement at the general meetings of the PTO detailing receipts, disbursements and total balance on hand as of the date of the report. This statement should also be submitted to the Odyssey Charter School Business Manager.
  • The Treasurer is responsible for the collection, authorization (along with a second signature by an Executive Committee member) and payment of all valid Reimbursement Requests.
  • The Treasurer is responsible for providing banks and credit card machines at PTO events where needed.
  • The Treasurer pays by check all bills as authorized by the Executive Committee, with a second signature obtained from the PTO President, OCS Business Manager or OCS Head Master.
  • The Treasurer delivers to successor, all books, papers and correspondence pertaining to the office of the Treasurer, including plans and procedures.
  • The Treasurer delivers to the OCS Business Manager the approved and paid bills, deposit slips and any other pertinent materials.